Calendar

Responsibilities of Local Program Sponsors

	Printable/downloadable Calendar of Responsibilities
May	Receive Program Agreement packet from KSDE Update Wellness Policy Builder to reflect progress during the current school year and plans for next school year. .
June	Attend KSDE summer classes and workshops. Enroll in Menu Planning and Administrative Workshops.
July	Appoint Authorized Representative, Hearing Official and Determining Official for new school year. Establish prices for meals and milk. Submit program renewal documents to KSDE by July 15. Print "Application for Child Nutrition Program Benefits" and letter to households. Attend KSDE Menu Planning and Administrative Workshops.
Aug	Distribute "Application for Child Nutrition Program Benefits" and letter to households of all enrolled students. Submit Annual Financial Report for prior fiscal year to KSDE by August 15. Determine eligibility of students for reduced price/free benefits and notify households of eligibility status.
Sep	Complete on-site review of After School Care Snack Program within first four weeks of operation (if applicable). Meet with Wellness Policy Committee/School Health Council to review implementation plans for this school year.
Oct	Begin verification of reduced price/free eligibility: On October 1, count approved students and applications by eligibility category and enter in KN-CLAIM. KN-CLAIM will determine the verification sampling options and the number of applications to verify. Select sample of applications. Complete confirmation reviews of applications in sample. Notify households selected. Review income documentation. Verify eligibility and notify households of changes in benefits. Summarize results and report in KN-CLAIM. Celebrate National School Lunch Week.
Nov	Complete all verification activities by November 15.
Dec	Submit verification summary and results to KSDE by December 15. Begin on-site accountability reviews (if applicable). Begin on-site Food Service Management Company reviews (if applicable).
Jan	Celebrate Kansas School Nutrition Week. Plan activities to involve students, parents and community.
Feb	Complete on-site accountability reviews for all attendance centers by February 1 (if applicable). Complete FSMC monitoring reviews and submit to KSDE by February 1 (if applicable).
Mar	Celebrate National School Breakfast Week. Celebrate National Nutrition Month. Receive information concerning breakfast waivers from KSDE.
Apr	Submit applications for breakfast waivers (if applicable). Receive summer training schedule from KSDE and enroll in classes.
Other	Submit reimbursement claims within 60 days of last day of month claimed. Complete and retain each month's Financial Status Report using form provided by KSDE. Complete After School Care Snack Program on-site review twice a year; conduct first review within four weeks of beginning operation (if applicable). Monitor Food Service Management Company contracts quarterly (if applicable). Maintain Food Safety Training Plan & Record in KN-CLAIM. Attend training sessions offered by Child Nutrition & Wellness: administrative workshops, Leadership Connections, menu planning classes, food safety training, Child Nutrition Management Academy, Regional Training Cooperative classes, etc.