Activity |
Timeframe |
Winter |
- Explore options for SFSP sites; meet with community partners
|
January through March |
- Make preoperational site visits; complete Site Visit Form to maintain on file
|
March through May |
- Ensure that administrative personnel have received KSDE training
|
April |
- Publicize the program within the school/organization and community
|
May-Summer |
Early Spring
|
Complete Application/Renewal Packet
- Collect/maintain site eligibility records
- If contracting for meals, obtain contract for service or amend contract with FSMC to continue service
|
March 15 to May 1 |
Prior to Opening
|
- Send Health Inspection Letter to local health department
|
May |
- Send Media Release if application not approved by May 26
|
Prior to opening |
- Provide training for site personnel with regard to program duties and allow no site to operate unless the site personnel have been trained
|
Prior to opening |
Summer Operation
|
- Serve meals which meet approved meal pattern and time schedule requirements
|
Daily |
- Record meals served to children at point of service
|
- Maintain production records
|
- Send copy of Training Certification to KSDE
|
During the first week |
- Visit site and complete Site Visit Form to maintain on file
|
- Enrolled sites: send Enrollment Certification to KSDE
|
- Conduct Monitor Site Review; evaluate racial/ethnic participation; complete form to maintain on file
|
During 4th week |
- Maintain a financial management system (meal count records, all costing information and SFSP income)
|
Throughout the program |
- Operate a nonprofit food service
|
End of Month/Summer
|
- Consolidate daily meal counts
|
End of operating month with over 10 days service |
- Submit Reimbursement Claims
|
- Be certain all Reimbursement Claims have been filed
|
Within 60 operating days of the end of a month of service |
- Evaluate program; create goals/ideas for next year
|
August/September |
- Maintain all records for three years plus the current year; records must be retained after the three year period if audit findings have not been resolved
|
On-going |
