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Administrative Review (AR)

The Healthy, Hunger-Free Kids Act of 2010 (HHFKA) amended the Richard B. Russell National School Lunch Act requiring a unified accountability system designed to ensure that participating sponsors comply with National School Lunch Program (NSLP) and School Breakfast Program (SBP) requirements. The new Administrative Review provides a comprehensive evaluation of school nutrition programs, and includes both Critical and General Areas of Review. Also, included in the review are the new HHFKA program requirements and other Federal programs. The following is a breakdown of the review sections:

Meal Access and Reimbursement (Critical Area – Performance Standard 1)

  • Certification and Benefit Issuance
  • Verification
  • Meal Counting and Claiming

Nutritional Quality and Meal Pattern (Critical Area - Performance Standard 2)

  • Meal Components and Quantities
  • Offer or Serve
  • Dietary Specifications and Nutrient Analysis

Resource Management (General Areas)

  • Maintenance of Non-Profit School Foodservice Account
  • Allowable Costs
  • Paid Lunch Equity (PLE)
  • Revenue from Non-Program Foods
  • Indirect Costs

General Program Compliance (General Areas)

  • Civil Rights
  • Sponsor On-site Monitoring
  • Local School Wellness Policy
  • Competitive Food Services
  • Water
  • Food Safety, Storage and Buy American
  • Reporting and Recordkeeping
  • Professional Standards
  • School Breakfast Program and Summer Food Service Program Outreach

Other Federal Program Reviews (Critical and General Areas)

  • Afterschool Care Snack Program
  • Fresh Fruit and Vegetable Program
  • Special Milk Program

KSDE must conduct Administrative Reviews of all schools participating in the NSLP and/or SBP at least once during each three-year review cycle period. The first three-year review cycle starts with school year (SY) 2013-14. However, for the first year of the new review cycle, KSDE must include any sponsor scheduled for review in SY 2012-2013 whose review was postponed. In addition, KSDE is required to conduct an administrative review early in the review cycle for any sponsors that have not applied for the performance-based certification (6 cents).

The Administrative Review process is designed to allow KSDE to conduct specified aspects of the review off-site and other aspects on-site. Under an off-site component, KSDE will collect information from what we have available or directly from the sponsor. This process allows KSDE to gain a better understanding of a sponsor’s operations prior to the on-site review, thus providing for a more robust on-site review while decreasing KSDE’s on-site review time. The on-site portion of the Administrative Review is intended to validate the information collected off-site and provide an opportunity for KSDE to observe the operation of the school nutrition program in selected schools. The objectives of the new Administrative Review are the same as the former CRE and SMI objectives: determine whether the sponsor meets program requirements; provide technical assistance; secure any needed corrective action; and assess fiscal action, if applicable. KSDE looks forward to this new approach to collaborative compliance.

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Scheduled Administrative Reviews SY 2018-19
Scheduled Administrative Reviews SY 2018-19   
Administrative Review Flowchart - PDF
Administrative Review Flowchart
Kansas Nonprogram Food Revenue Tool
Kansas Nonprogram Food Revenue Tool - September 2016
    Link to State Agency Administrative Review Summaries for 2016-2017
    Link to State Agency Administrative Review Summaries for 2017-2018 and beyond


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